Accounting Full Charge Bookkeeper

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Pre-Interview Guide Accounting Full Charge Bookkeeper

 

The information provided below is geared towards the Accounting Full Charge Bookkeeper position.  However, if you are interested in other positions we can arrange to discuss other options with you.

 

General Summary:
Assists Accounting personnel with various accounting duties as directed by the Accounting Supervisor. To achieve required performance outcomes for this position, a person must satisfactorily perform the position's principle duties and responsibilities. Listed below are the principle duties and responsibilities, basic qualifications, and essential job functions. Reasonable accommodations may be made to help people with disabilities perform in this position.

Company Background

Who are we?

Cooper Pest Solutions is a privately owned pest control company located in Lawrenceville NJ.  We are an exciting and actively growing business and are on the cutting edge of the pest control industry, offering a wide variety of innovative and unique pest control services to our clients.  We specialize in providing solutions to client’s problems with an emphasis on pursing non-chemical solutions as our primary method.  We are often turned to as the company that can offer solutions when all other companies have failed and are proud of this reputation. Our organization is continually performing field efficacy studies with the largest manufacturers in our industry on new products and new formulations.  Cooper Pest Solutions continually recruits dedicated individuals with bright minds.  By bringing on individuals with these attributes we infuse the new blood necessary to continue our growth into emerging markets.

Our WOW Philosophy

 

Every person in the company strives to achieve our mission, which revolves around WOW. 

WOW is achieved when the experience makes such an excellent impression with the receiving party that it is shared with family and friends.  When striving for WOW, the by-product is an incredible experience, which impresses everyone we come in contact with.

 

Our mission at Cooper is to:

WOW our clients

WOW our teammates

WOW our community

WOW our service partners and

WOW the bottom line

WOW our Clients

During your career at Cooper you will be WOWing your customers.  As part of the process you will need to practice WOW through a variety of methods to achieve superior customer service.

WOW Our Teammates

WOWing your teammates is a key element to success at Cooper.  By working with teammates we are able to create a positive environment which allows individuals to reach their potential.

WOW Our Community and Service Partners

As part of our mission we WOW our service partners and the community.  Our service partners are the businesses that service us or that we subcontract services to.  When our service partners fail, we fail together and therefore WOWing our service partners is critical to our success.  We also must remember that we are part of a bigger whole and that is our community.  To this end, we expect each member of our team to give back to the community as a representative of Cooper Pest Solutions.

Your training

The Accounting Specialist undergoes an extensive paid training program to educate them on a variety of subjects regarding policy and procedures, services and e-commerce, contracts, and customer perception, methods of collecting data and reporting data.  An emphasis is placed upon accurately reporting sales and profit.  The concept of generally accepted accounting principles will be fostered in order to provide timely financial information on a monthly basis.  The training process is a continuous one and will include approximately 30 hours of ongoing education per year in addition to the training that all new staff undergoes.

What will a day at Cooper look like?

One of the primary tasks you will be responsible for as an Accounting Specialist is accurate and timely input of data. This involves input of daily billing information, auditing of service tickets, posting of cash and e-commerce billing. Your daily routine will include input and recording of cash, accounts payable and cash disbursements, as well as, scanning ad filing. Beyond your data entry duties you will be required to accurately balance ledgers and maintain customer accounts. This would include revising and updating current protocols as well as creating new protocols to enhance current procedures. In many instances you will be working with business development, customer service, and our technician staff and assisting our customers. You may be required to perform collections and assist with yearly audits and budgets. Sales tax and payroll reporting are also part of your routine assignments. On a monthly basis you will be preparing commission statement. You may be required to write process and protocols.  A good understanding of all of the primary Microsoft programs as well as minimum of 40-words per minute are required to fulfill this position.

Accounting Full Charge Bookkeeper
Detailed List of Principle Duties and Responsibilities, Basic Qualifications and Essential Job Functions Expectations

 

To perform this job successfully, an individual must be able to perform the Principal Duties and Responsibilities satisfactorily. Listed below are some of the Principle Duties and Responsibilities, Basic Qualifications and Essential Job Functions that are required and not limited too. Reasonable accommodations may be made to enable individuals with disabilities to perform the Principle Duties and Responsibilities.

 

Basic Qualifications:

·         You must be at least 21 years of age.

·         Have a 4 year undergraduate degree in accounting or business administration, with 1 year of professional experience, or some college accounting course work with 5 years experience as a bookkeeper/equivalent position. 

·         Be a US citizen or alien authorized to work in the United States and able to work before 8 AM, after 5 PM, and/or on weekends.

·         Read, speak, writes and comprehends English.

 

Required Skills:

·         Knowledge of MS Windows computer operating system.

·         Knowledge of MS Office business applications.

·         Knowledge of Basic Accounting principles.

·         Knowledge of Accounting Software

·         Skill in planning and prioritizing work.

·         Skill in oral and written communication.

·         Skill in entering data (verbal, written, etc.) into a computer.

·         Skill in promoting cooperation, building teamwork, and resolving conflict.

·         Ability to operate computer and other office equipment.

·         Ability to learn and use new computer software programs.

·         Ability to adapt to changing work demands and requirements.

·         Ability to sit, stand, crouch.

·         Ability to lift and carry up to 20 pounds.

 

Principle Duties and Responsibilities

WOW Customer Service

You will need to use our WOW process to achieve superior customer service.  Take advantage of WOW opportunities to give the client a WOW experience.  Interact with others in a friendly, positive, and professional manner.  You must act quickly and effectively to address actual or potential problems. Maintain composure and self-control at all times.

WOWing Teammates

Research Entomologist will share information with others who should know.  Puts interest of team ahead of self when appropriate.  Recognizes and celebrates successes of team members.  Involve others when necessary to overcome challenges.  Shows respect for a diverse range of opinions, ideas, and people.  Offers suggestions for improvement; embraces and implements change.

WOW Service Partners & Community

Has knowledge of, and Wows our service partners. You should be able to identify and understand the opportunities to contribute to the community.  Wows the community as a representative of Cooper.

Communication

Solicits and provides constructive and accurate feedback.  Effectively uses communication technologies as required (e.g., telephone, pager, computer, fax, email, etc.).  Communicates effectively (verbal and written) and in a timely manner with peers, clients, and management.

Individual Skills

Effectively organizes own work and completes on a timely basis. Will act dependably to get things done right the first time.   Considers positive and negative consequences before acting.  Demonstrates a sense of urgency to win (for self and team); takes initiative when necessary (without exceeding boundaries).  Maintains and applies appropriate skills in expected area(s) of expertise.

Rule Orientation

Attends training and participates in training programs.  Follows company policies and procedures.  Is punctual in reporting to work each day.  Wears required safety gear when appropriate.  Operates company vehicle safely; and maintains vehicle to comply with DOT and company guidelines.  Follows safety policies and procedures when carrying out pest control services.  Follows FIFRA policies and procedures when carrying out pest control services.  Maintains required safety equipment and manuals in company vehicle.  Follows company guidelines when using tools, equipment, and materials.  Maintains driver's license within company guidelines.

Administration and Miscellaneous

Reports and paperwork are thorough, accurate, legible, and on time.   Uses company resources/property in a skillful, professional, and respectful manner.  Gives adequate notice to person(s) responsible for ordering supplies to avoid out-of-stock situations.  Performs other tasks as requested by his/her immediate supervisor. 

 

Managing Administrative Tasks

Analyzes information and evaluates results to choose the best solutions and solve problems.  Enters, transcribes, records, stores, or maintains information in written or electronic/ magnetic form.  Identifies information by categorizing, estimating, recognizing differences or similarities, and detecting changes in circumstances or events.  Performs day-to-day administrative tasks such as maintaining information files and processing paperwork.  Schedules event, programs, and activities, as well as the work of others.  Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

Managing Communication

Identifies the educational needs of others, develops formal educational or training programs or classes, and teaching or instruction of others.  Observes, receives, and otherwise obtains information from all relevant sources.  Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

Managing People Skills

Assesses the value, importance, or quality of things or people.  Communicates with people outside the organization, representing the organization to customers, the public, government, and other external sources.  Develops constructive and cooperative working relationships with others, and maintains them over time.

Encourages and builds mutual trust, respect, and cooperation among team members.  Handles complaints, settles disputes, and resolves grievances and conflicts, or otherwise negotiates with others. Motivates members of a group to work together to accomplish tasks.  Provides guidance and expert advice to management or other groups on technical, systems, or process-related topics.

Administrative Accounting –General Pest Division A/R Functions-Production

Your administration duties will include and are not limited too post and submit finalized work orders as directed. Printing appropriate reports and reconciles work orders that are posted. Print, review, and separate invoices for mailing. Prepare special billing for accounts that require billing functions outside standard our process. Review all work orders for correct billing, accuracy, and trends and corrects inaccurate information, communicates with manager regarding accuracy and trends. File work orders and technician worksheets as required.

Customer Payment

You will be entering batched cash receipts, preparing cash receipts reports, and update A/R ledger. Enter, track, and maintain credit card transactions and deposits. Create sales reports and accounts receivable reports. Effectively addresses problem payments, ensure that all checks are processed by month end, process electronic fund transfer and or ACH payments as required, as well as process monthly finance charges to customer accounts. Effectively handles customer inquires regarding billing/contract questions and researches problem accounts when necessary. You will research and process customer claims of invoice payments and process charge backs, returns, and bad checks. Perform collections on customer accounts as required or specified.

Accounts Payable

You must understand billing, customer accounts, services and products offered; as well as cash receipts process and billing procedures. Print statements, reports overdue accounts to collections department and review daily activity to maintain proper procedures for commissions. Billing vendor purchase orders, research discrepancies in purchase orders and invoice reports to manager of BBC operations and or supervisor. Correct issues thru interaction with vendors and in house personnel. Print open vendor invoice list for payment approvals, print checks, attaches appropriate invoices forwards for signature, sets up checks for mailing, attaches file copy to invoices, files invoices appropriately. Runs cash disbursement reports as well as accounts payable reports.

General Ledger

Performs functions within General Ledger to include but not limited to: Reconciling cash and credit cards, maintaining check registers, reviewing inventory and costs. You will also review and update accuracy of pricing levels and general ledger classes and departments.  Perform account analysis, post general ledger entries, and bank reconciliations.

Sales Reporting & Misc Functions

Preparing, reconciling and proofing commission statements.  Prepare, reconcile and proof various other accounting related items. Prepare, reconcile and proof sales records and insures their accuracy.  Prepare sales tax reports and other government filings. Print month end financial reports and commission reports

Typical Hours, Wages, and Benefits

 

The starting rate for a Research entomologist is $16-18 an Hour.

 

An average workweek consists of approximately 40-45 hours per week during the months of April through September and approximately 40 hours per week during the months of October through March.  Included in the hours described above, you may be required to work unscheduled Saturdays, approximately 15 Saturdays per year.

 

In addition to your paycheck the following benefits are available to you.

 

·         Health, dental and vision insurance

·         401K

·         Paid initial and on-going training

·         Paid vacation

·         Paid personal days

·         Six paid holidays

·         Advancement opportunities

·         Enrollment in Confidential Advisory Program (wellness program)

·         Direct Deposit

·         Sporting Event Tickets